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This is a contract position.
Performs legal and complex administrative support to the Legal Department, including handling and developing confidential documents and correspondence that require a high degree of discretion and initiative in project and non-project related legal and contractual matters.
Essential Functions and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual in this position must use initiative and judgment arranging job details to achieve predetermined objectives. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manage general clerical duties such as typing, copying, filing, etc. including the maintenance of the Legal Department’s calendar, open tasks, electronic and manual files in support of all corporate and regional departments.
Organize and maintain the integrity of the information in Legal database files, regularly update standard forms, and develop process workflows.
Manage the prequalification analysis of vendors while maintaining the ongoing correspondence between Company and the Legal Department’s internal and external customers or vendors.
Assist in-house attorneys with the review and negotiation of legal agreements (e.g. commercial contracts, non-disclosure agreements, etc.).
Manage the process of prequalification analysis and initiate and review background checks of international channel partners while maintaining the ongoing correspondence between Company and the Legal Department’s internal and external contacts.
Manage complex legal projects and initiatives across diverse practice groups and disciplines.
Coordinate and compile reports for submittal to Executive Management and other internal and external requestors (e.g. contract status, insurance values, risk profiles, etc.).
Draft corporate resolutions and maintain the Board books with accurate up to date documents. Assist in the preparation of materials for the Company its board of Board of Directors and committee meetings, including meeting minutes, board resolutions, powers of attorney, certifications and correspondence. Assist in the preparations of documents for entity formation, of domestic and international companies and branches as required; file and retrieve requested information from international offices, corporate service providers and regulatory offices.
Manage State Registration filings, annual reports and fees.
Draft, negotiate and manage the communications necessary to obtain executed non-disclosure agreements.
Prepare agreements for in-house counsel for review. Including Terms and Conditions of Sale/Purchase, Warranty letters, Letters of Invitation, Reseller and Representative Agreements, Equipment Sale/Lease Agreements.
Coordinate insurance claims between the insurance provider for freight forwarding company and our logistics team relating to shipping accidents to recover losses.
Generally, develop, facilitate and implement process workflows to better improve department day to day functions and intra-departmental requests.
Provide support for various members of the Legal department on an as needed basis.
Other duties as may be assigned.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
Successful candidate will be self-motivated and seek to continuously improve processes and procedures.
Candidate have highly developed organizational skills and be able to juggle multiple workstreams simultaneously.
Advance knowledge of the MS Suite is required, including proficiency in Excel, MS Word and Outlook, with sufficient skill to produce Power Point presentations. Proficiency includes, but is not limited to, the ability to create redline documents, converting documents to editable formats with Adobe, use the mail merge feature, utilize the advance formatting features and working with template forms. Proficiency creating tables, charts, and reports using Excel and Word/Powerpoint. Must have a working knowledge of ERP – Visual, Concur expense reporting, Excel and Access and legal resource databases such as PCL, Westlaw or Lexis Nexis. Ability to learn and use other software tools as required.
Meet the Education and/or Experience requirements set forth below.
Education and/or Experience
Associates degree or paralegal certification, or equivalent combination of education and experience in a legal assistant/paralegal/contract review role.
A minimum of 3 years’ experience in contract analysis/administration while 5+ years is preferred. Experience in the oil and gas or oilfield services sector is preferred.
Paralegal Certificate/Degree from an accredited paralegal program with a minimum of 3 years' experience with complex documents; or an equivalent combination of education and experience
This Project is seeking consultants.
This is not a remote position.
This position does not require travel.
Project Salary - Hourly
Minimum Range In Dollars:
Maximum Range In Dollars:
- Admin/Office Support
- File Clerk
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