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The Part-Time Legal Assistant performs complex legal assistant work for the Public Information Coordinator (PIC) and Assistant General Counsel and acts as the executive support for the Agency Open Records Coordinator.
Work involves planning, tracking, implementing, coordinating and monitoring TABC Open Records Program; researching, analyzing, investigating, and drafting legal documents; assisting the PIC and assistant general counsel with successful case or work management of information requests for agency documents.
Works under limited supervision with considerable latitude for the use of initiative and independent judgment. Requires working closely and cooperatively with other divisions in the agency and outside stakeholders.
Examples of Duties:
- Functions as support for the PIC for the agency. Receives, reviews, and enters open records requests and subpoenas for information into the database for tracking, management reporting.
- Assists in determining divisions with responsive records and request such production of records for the PIC; processes all Open Records Requests (ORR) to completion.
- Assists in requests to narrow the scope and clarification of open records requests and drafting certification and transmittal of document correspondence responses.
- Coordinates with PIC and other staff attorneys on issues relating to responsive and or disclosable documents or records for each open records request or subpoena.
- Assists and /or drafts letters to the Office of the Attorney General (OAG) – Open Records Division (or other divisions of the OAG) requesting opinions relating to open records or subpoenas.
- Supervises the maintaining of the database and the tracking of the certification of date of release, storing, duplication, and transmitting of responsive and disclosable open records.
- Prepares and maintains and has knowledge of various tracking systems, databases, and software programs that enhance the management of the processing of open records requests and subpoenas.
- Assists the PIC and/or drafts statements of estimated cost for production of documents, data manipulation letters, redundant open records requests.
- Coordinate with OAG to ensure agency is following requirements and using current pricing for charges on open records requests.
- Prepare monthly open records reports for commission and administrator and open records reports for the OAG.
- Coordinate the scheduling and drafting of legal documents involving various situations of an open records request or subpoena.
- Coordinates, assembles, and prepares responsive documents for a request for information.
- Drafts opinion requests, legal correspondence and letters; responds to all correspondence.
- Research and analyze legal sources, opinions, rules and regulations dealing with PIC and ORR.
- Schedules and prioritizes work load; organizes files; prepare chronologies, fact summaries.
- Calendars, and coordinates appointments, and provides administrative support to the Office of General Counsel.
- Perform related work as assigned.
Education, Experience, and Training:
- Paralegal Certification with two years of experience in legal assistance work;
- Four years of experience as a legal assistant or paralegal.
- Graduation from an accredited four-year college or university (Paralegal Certification will substitute for two years of college);
Preferred Experience, and Training :
Work or training in Open Records with a Federal or Texas state agency. (Experience and education may be substituted for one another.)
Knowledge, Skills, and Abilities
- Ability to work under pressure and meet short deadlines;
- Ability to handle multiple tasks and large workload and priorities and track deadlines;
- Ability to organize and prioritize workload.
- Skill in the use of office equipment and necessary software to process all open records requests.
- Knowledge of Public Information Act (Open Records), legal terminology, research methods and techniques, administrative and court procedures, the legislative process, and public notice requirements.
- Ability to conduct legal research; to draft, prepare, and interpret legal documents; to evaluate and relate findings to issues in question; to conduct investigations.
- Ability to clearly communicate verbally and in writing with others.
- Ability to work cooperatively and productively with agency employees and members of the public.
- Ability to effectively represent the agency in intergovernmental, industry and public and interact with requestors appropriately.
- Ability to maintain confidential and sensitive information.
- Ability to follow instructions and maintain good working relationships with co-workers.
This Project is seeking consultants.
This is not a remote position.
This position does not require travel.
Project Salary - Hourly
Minimum Range In Dollars:
Maximum Range In Dollars:
- Admin/Office Support
- File Clerk
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